Please provide ALL records sent, received or created related to the June 22nd job announcement (see attached) that "We are hiring for a Constituent Services / Social Media specialist in the Office of Mayor Gary Christenson." One of the sought after job functions appears to be: "Actively monitor all social media platforms for constituent questions or concerns."
The RESPONSE to this REQUEST should include any and all email, text, written messages, social media posts including related metadata such as timestamps and sender / receiver information; this should provide meeting notes, minutes, calendar appointments involving the Office of Mayor Gary Christenson and any other city employee or public official who has provided input or questions to the hiring of this position.
This request reasonably expects a large volume of ELECTRONIC records will be returned. The following provides a more detailed outline of what is reasonably expected (records sought are from date given, or if none given based on your reasoned judgment, through to the date of your response to this request). Thank you.
> The specific Job Description for this position of "Social Media specialist", including the initial communications and subsequent draft revisions to the job description
> The organization chart for the Constituent Services organization / department along with the CURRENT JOB DESCRIPTION of each individual in this area, and a full description of the organization mission and any program reviews from ALL THEIR past initiatives dating back to FY 2019
> All communication related to hiring this position (e.g. which social media platforms with be "monitored", using which tools, and any communication of any applicant, prospect, or recruiting plan)
> All records related to the long-term funding of this position, financial considerations and any tradeoffs, funding cuts, or budgetary concerns in other positions in the City of Malden
> Any analysis or evaluation of need, requirement, past evaluation of this job function
> All related communications for this June 22nd job announcement (e.g. resumes, applications, emails, text etc.)
> All related planning documents including staffing schedules for contract, part-time, and full-time in the Office of Mayor Gary Christenson from FY 2019
> All (final)Budget Plans AND Actual HEADCOUNT records (e.g. spreadsheet or other document) for staffing in the Office of Mayor Gary Christenson from FY 2019
> Staffing "rosters" NAMING each individual who has received any form of payment (salary, honorarium, bonus, supplemental pay), with their date of hire (where relevant date of termination, reassignment or transfer from the Office of Mayor Gary Christenson) from FY 2019
> All CURRENT Policy documents and guidelines related to hiring, personnel addition / placement / payscale / needs assessment / budget impact assessment etc.
> Any CURRENT record listing all City of Malden positions posted for hiring from FY 2019 to the
Human Resources and the resolution of those postings (e.g. date hired or withdrawn)
> Department based assessments, recommendations, and involvement for this Social Media specialist including at LEAST the following:
Information Technology (e.g. tools, talent, ongoing work)
Finance/Controller (e.g. account, budget, funding)
Ron Cochran (e.g. workload, reporting structure, status reporting / communication requirements, job function, staffing shortfalls, needs, timing)
Constituent Services (past, ongoing, technology evaluation, phone based, email based etc.)
Office of Mayor Gary Christenson - involvement, reporting, action taken based on "monitoring"
> Any outside advisor, consultant, community group advising on this need.
Please find attached documents in response to your Public Records Request 2023-0164.
Request Date
2023-06-22
Agency Tracking
2023-0164
Acquisition Notes
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