1) Seeking any documentation on date references were checked for Health Department candidate Monifa Charles. This can be a scan of handwritten notes, an email sent, or formal documentation of the date of the references being checked.
2) We are seeking the signed offer letter, which was signed and dated by Charles.
BACKGROUND ON WHY WE ARE SEEKING THIS INFORMATION
On April 20th, Monifa Charles was invited to a Zoom interview with “interview committee” on April 22nd in email from Delores Hamilton
On April 22 at 9:30 am, Charles was interviewed by Hamilton, Yvonne Spicer, Maritsa Barros, and BOH members Gillian Carcia and Laura Housman.
On April 29th Hamilton invited Charles to a second Zoom interview to take place the next day.
On April 30th a second interview took place at approximately 1:30pm. David Moore who was on vacation for the first interview was added, and per a May 4th email from Charles to Hamilton, it was written “It was certainly wonderful to see the interviewing committee again”. This indicated that the full Board of health was in attendance and the interview was conducted in violation of the Open Meeting Law. OML violation filed to state by Susan Petroni.
On May 4th, Human Resources director Hamilton contacted Charles with the information to do the background check & references.
At about 3pm on May 7th, the job was verbally offered to Charles.
The offer letter was written and sent to Charles on May 7th later in the afternoon.
On May 7th she sent an email with her references, noting that they were the same references as listed in her application packet.
On May 10th via an email to Hamilton, Charles stated she had completed the background check information and had submitted it, stated that she is accepting the position, but wanted to change the start date to June 21, and would sign the offer letter with the updated date.
A revised offer letter changing the start date was sent on May 12th.
On May 19th, Charles returned signed offer letter to Hamilton by email, on the same day Hamilton sent by email that she had just completed the background check and references, exclaiming, “your references are amazing!”.
Between May 21th and May 24th, Charles worked with Kelly McFalls on a quote for the press release.
On May 24th a press release was issued announcing Monifa Charles as being hired as new Director of Public Health
Attached please find the documents responsive to your request.
Please note, they are minimally redacted under exemptions (c) and (o) (as per previously established practice under the direction of legal counsel and the Secretary of the Commonwealth’s Division of Public Records office).
(c) personnel and medical files or information; also any other materials or data relating to a specifically named individual, the disclosure of which may constitute an unwarranted invasion of personal privacy;
(o) the home address, personal email address and home telephone number of an employee of the judicial branch, an unelected employee of the general court, an agency, executive office, department, board, commission, bureau, division or authority of the commonwealth, or of a political subdivision thereof or of an authority established by the general court to serve a public purpose, in the custody of a government agency which maintains records identifying persons as falling within those categories; provided that the information may be disclosed to an employee organization under chapter 150E, a nonprofit organization for retired public employees under chapter 180, or a criminal justice agency as defined in section 167 of chapter 6.
Request Date
2021-06-11
Agency Tracking
2021-1029
Acquisition Notes
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